Optical character recognition (OCR) software help convert non-editable document formats such as PDFs, images, or paper documents into machine-readable formats that are editable & searchable.

OCR applications are commonly used to capture text from PDFs & images and convert the text into editable formats such as Word, Excel, or a plain text file. OCR is also used to digitise files and documents to make them searchable.

OCR software that leverage AI/ML capabilities can also help automate data capture from scanned documents/images. AI-based document processing can digitize the data in convenient, editable formats that fit into organizational workflows.

Before the introduction of OCR technology, insurance providers scanned paper documents and converted them to compressed digital image files. They then manually categorized the files, requiring a person to constantly glance at the screen and decide what data should be stored. This approach is subject to mistakes and unreliable due to human error. Many firms may have large volumes of files to process and analyze, which could take typical human days or weeks to complete, delaying the entire workflow.

Insurance OCR software should be able to automate the document processing workflow of documents such as insurance policies, proposal forms, insurance letters, customer documents, claim documents, etc. to reduce the manual workload, eliminate errors, and save time.

Here are some of the best Insurance OCR software in 2024. We will also check out some free OCR software.

Automate manual data entry using Nanonet’s AI-based OCR software. Capture data from documents instantly and automate data workflows. Reduce turnaround times and eliminate manual effort.

What is OCR in Insurance?

In recent decades, technology has transformed insurance in many ways, yet some antiquated aspects of the sector still exist. The industry’s reliance on paperwork is a good example of this. Paperwork is not only costly to generate but also time-consuming to manage, expensive to retain and secure, and has a large carbon footprint. Many insurers are aware of this but are unsure how to address it. One solution is to digitize data from documents using specialized optical character recognition (OCR) software.

One of the biggest advantages of OCR technology is that it can help reduce errors and improve the accuracy of data entry. When humans enter data manually, they are prone to making mistakes such as typos, misspellings, and transpositions. These errors can have serious consequences, particularly in the insurance sector where accurate data is critical. OCR technology can help eliminate these errors by automating the data entry process and reducing the need for human intervention.

OCR is also used in various other use cases such as extracting tables from PDFs, extracting text from images, or extracting text from PDFs or other non-editable formats.

Today, OCR software is used for automated data entry, pattern recognition, text-to-speech services, indexing documents for search engines, cognitive computing, text mining, key data, and machine translation among various other applications. These tools can convert any scanned documents, PDFs or image types into xml, xlsx, or csv files.

The Best Insurance OCR Software in 2024

Let’s look at some of the best Insurance OCR software available on the market.

1. Nanonets

Nanonets provides an AI-powered OCR solution for insurance organizations that can accurately extract data from medical records, insurance papers, and other insurance-related documents and convert them into structured digital data. It can help insurance providers improve the accuracy of patient data and reduce manual data entry errors.

Nanonets uses advanced OCR, machine learning image processing, and Deep Learning to extract relevant information from unstructured data. It is fast, accurate, easy to use, allows users to build custom OCR models from scratch and has some neat Zapier integrations. Digitize documents, extract data-fields, and integrate with your everyday apps via APIs in a simple, intuitive interface.

Introduction to Nanonets

How does Nanonets stand apart as an OCR software?


  • Modern UI
  • Handles large volumes of documents
  • Reasonably priced
  • Ease of use
  • Zero-shot or zero-training data extraction
  • Cognitive capture of data – resulting in minimal intervention
  • Requires no in-house team of developers
  • Algorithms/models can be trained/retrained
  • Great documentation & support
  • Lots of customization options
  • Wide choice of integration options
  • Works with non-English or multiple languages
  • Seamless 2-way integration with multiple accounting software
  • Great OCR API for developers


  • Table capture UI can be better

Get started with Nanonets’ pre-trained OCR extractors or build your own custom OCR models. You can also schedule a demo to learn more about our OCR use cases!

Nanonets Customer Review
Nanonets Customer Review

2. ABBYY Flexicapture

ABBYY FlexiCapture is an OCR software that can help insurance firms digitize paper-based insurance records, policies, and claim documents. The software can extract data from various document types, including proposal forms, and customer documents, and convert them into structured digital data.

ABBYY FlexiCapture for Invoices – Demo Video


  • Recognizes images very well
  • Easy to store hard copy result in system
  • Integrates well with ERP systems
  • Automates data extraction from documents (to an extent)


  • Initial setup can be difficult and complex
  • Automatic processing of invoices not set up
  • No ready-made templates
  • Difficult to customize
  • No resources available
  • Could have better integration with RPA solutions
  • Low accuracy with low resolution images/documents
  • Batch verifications are held up even if there’s an error just in a particular section
  • Line item error messages pop up even for items that should be skipped
  • RESTful API is not available in the on-prem version
  • Not a Mac OCR Software

3. ABBYY Finereader

ABBYY FineReader PDF is an OCR software with support for PDF file editing. The program allows the conversion of image documents into editable electronic formats.

Processing Documents with ABBYY FineReader Server – Demo Video


  • Keyboard-friendly OCR editor for manual corrections
  • Exceptionally clear interface
  • Exports to multiple formats
  • Unique document-compare feature


  • Lacks full-text indexing for fast searches
  • Requires a learning curve
  • Pricing can be prohibitive
  • Inability to view the history of document changes
  • Can’t merge several files into one
  • Might require some post-processing
  • The UI could be overwhelming at first
  • Slow to process big files

Need an OCR software for image to text extraction or PDF data extraction? Looking to convert PDF to Excel, or PDF to text? Check out Nanonets in action!

4. Kofax Omnipage

Omnipage is a powerful PDF OCR software that can handle automation for high-volume corporate OCR tasks. This tool specialises in table extraction, line item matching, and smart extraction.


  • Has a robust set of tools for enhancing images
  • Highly accurate


  • UI not intuitive
  • Configuration for AP Automation is not straightforward
  • API integration can be improved
  • Alternatives for Kofax

5. IBM Datacap

Datacap streamlines the capture, recognition and classification of business documents to extract important information from them. Datacap has a strong OCR engine, multiple functions as well as customisable rules. It works across multiple channels, including scanners, mobile devices, multifunction peripherals and fax.


  • Configures complex applications in data capture
  • Scanning mechanism
  • Ease of use


  • Very little online support
  • UI could be more intuitive
  • Setup can be cumbersome
  • Slow
  • Creating a customized flow isn’t straightforward
  • Batch commits take time

Start using Nanonets for Automation. Try out the various OCR models or request a demo today. Find out how Nanonets’ use cases can apply to your product.

6. Google Document AI

One of the solutions in the Google Cloud AI suite, the Document AI (DocAI) is a document processing console that uses machine learning to automatically classify, extract, enrich data and unlock insights within documents.


  • Easy to set up
  • Integrates very well with other Google services
  • Storage of information
  • Speed


  • AI modules lack proper documentation
  • Customization of existing modules and libraries is hard
  • Not suited for Python or other coding languages
  • Outdated API documentation
  • Expensive
  • Not suited for hybrid cloud deployments
  • Not suited for use cases that require custom AI algorithms

AWS Textract automatically extracts text and other data from scanned documents using machine learning and OCR. It is also used to identify, understand, and extract data from forms and tables. For more information check out this detailed breakdown of AWS Textract.


  • Pay-per-use billing model
  • Ease of use


  • Can’t be trained
  • Varying accuracy
  • Not meant for handwritten documents

Want to scrape data from PDF documents, convert PDF table to Excel or automate table extraction? Check out Nanonets PDF scraper or PDF parser to scrape PDF data or parse PDFs at scale!

8. Docparser

Docparser is a cloud-based document processing and OCR software that can automate low-value tasks and workflows for businesses.


  • Easy setup
  • Zapier integration


  • The webhooks occasionally fail
  • Requires some deal of training to pick up the parsing rules
  • Not enough templates
  • Zonal OCR approach – can’t handle unknown templates
  • UI could be better
  • Slow to load pages
  • Documentation could be better

9. Adobe Acrobat DC

Adobe provides a comprehensive PDF editor with an in-built OCR functionality.


  • Stability/compatibility.
  • Ease of use


  • Expensive
  • Not an exclusive OCR software
  • Heavy on the system
  • Takes up a lot of space on the hard disk
  • Difficult to integrate with services like Sharepoint or Dropbox
  • Requires an Adobe Creative Cloud license.

10. Klippa

Klippa provides automated document management, processing, classification and data extraction solutions to digitize paper documents in your organization.


  • Fast setup
  • Great support
  • Great API for developers
  • Clear and concise API documentation
  • Links well with accounting programs
  • Competitively priced
  • Integrations


  • OCR recognition can be better
  • Limited template customizations
  • Limited white-label customizations
  • Bulk adjustments not supported
  • The VAT is often not displayed correctly
  • The app crashes often
  • Can’t train the OCR model
  • The selection process isn’t straightforward as there are a lot of options

Nanonets OCR API has many interesting use cases that could optimize your business performance, save costs and boost growth. Find out how Nanonets’ use cases can apply to your product.

Other notable mentions include Veryfi, Readiris, Infrrd, Rossum & Hypatos. Also check out the leading alternatives to Nanonets.

Here’s a quick comparison of all the OCR software listed above across some crucial OCR software features & parameters:

Insurance OCR Software comparison
Insurance OCR Software comparison

Why is Nanonets the most complete Insurance OCR software?

Nanonets OCR software is easy and flexible to set up, requiring just about 1 day. The intelligent automation platform handles unstructured data without much difficulty and the AI also handles common data constraints with ease. Nanonets can easily help automate all forms of insurance documents such as patient records, insurance claims, prescription management, medical research, and billing.

The benefits of using Nanonets OCR in insurance go just beyond better accuracy, experience, and scalability.

  1. Improved data accuracy: OCR can help improve the accuracy of patient data by reducing manual data entry errors. For example, when entering data from handwritten patient records, OCR can help eliminate errors that might occur due to illegible handwriting or transcription errors.
  2. Increased efficiency: OCR can help increase efficiency by automating manual processes such as data entry, record keeping, and billing. This can help reduce the time and effort required to manage patient data, allowing insurance providers to focus on providing better patient care.
  3. Enhanced patient safety: OCR can help enhance patient safety by ensuring that patient data is accurate and up-to-date. For example, when extracting data from medical records, OCR can help identify potential medication errors or other treatment inconsistencies.
  4. Reduced costs: OCR can help reduce costs by eliminating the need for manual data entry and paper-based record keeping. For example, by automating the processing of insurance claims, OCR can help reduce the administrative costs associated with claim processing.
  5. Better compliance: OCR can help insurance providers better comply with regulatory requirements by ensuring that patient data is accurate and complete. For example, when extracting data from consent forms and waivers, OCR can help ensure that all necessary fields are filled out and that patient consent is properly documented.
  6. Improved analytics: OCR can help improve analytics by making it easier to extract data from medical images and other unstructured data sources. For example, by extracting data from medical images, OCR can help insurance providers analyze image data to identify patterns or trends that might not be visible to the naked eye.

Is there any free Insurance OCR software?

Apart from the professional cutting-edge OCR solutions mentioned above, there are free OCR software that do the job to an extent. Running on open-source OCR engines (like Tesseract), these free solutions help convert photos, PDFs, TIFFs, or scanned documents into editable digital text formats. While they might not be able to process complex medical records, or insurance documents at scale, they are adequate for extracting text from simple documents with straightforward formatting.

These free OCR solutions either come as web-based applications, standalone software that need to be installed on various platforms, or as a side feature in a full-fledged document editing service. Please note that free OCR software regularly fail to process handwritten documents, multi-column tables, long line items, or low quality images/scans.

Here are some free optical character recognition tools for your consideration:

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